VIEW UPDATE BUYERS LIST
Purpose: Ensure all required documents are collected, organized, and stored for every vehicle purchase.
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Every deal must follow this documentation sequence. Files must be saved in the correct VIN folder and labeled clearly.
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Pencil with Offer to Purchase
Preliminary deal sheet from dealer.
Must include agreed price, terms, and buyer info.
Window Sticker or Option Sheet (Preferred)
Provides build specs and MSRP for the unit.
Mandatory for clarity on trim, options, and color.
Deposit Slip
Proof of deposit submitted.
File includes bank draft or certified funds confirmation.
Purchase Agreement
Official dealer contract for the vehicle.
Must match pencil and deposit terms.
Bill of Sale (BOS)
Finalized transfer of ownership details.
Names, VIN, price, and signatures required.
Wire Information (Dealer Banking Details)
Provided by dealership for final payment.
NVIS (For New Vehicles Only)
New Vehicle Information Statement.
Required for export and registration compliance.
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Driver’s License
Clear copy of buyer’s government-issued ID.
Insurance Documents
Temporary or permanent insurance slip as required by dealer.
Provided by manager to support the deal.
Virtual Credit Card (Deposit Payment)
Provided by company for deposit only.
Credit card digits will be given verbally over the phone.
Do not send photos of the card instead complete pre-authorization forms or weblinks.
Wire Confirmation Slip
Receipt from bank showing wire was sent.
Must match dealer’s wire instructions.
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Each document must be uploaded to the corresponding VIN folder.
File names must be in this format:
VIN - Document Type - Date
Example: 1HGBH41JXMN109186 - Wire Confirmation - 2025-10-22
Facilitators must confirm all documents are complete before marking deal as ready for export.