EUROPEAN FACILITATOR SOP

Purpose Statement

This SOP outlines how European facilitators and their buyer-contractors acquire, fund, and export vehicles under the company’s international procurement framework.
It defines both Facilitator-Funded and HQ-Funded transaction models — including the profit-share structure — ensuring every deal remains compliant, traceable, and tax-exempt under EU export regulations.

1. Operating Region

This SOP applies to all facilitators and buyer-contractors sourcing vehicles within:

• Germany

• Netherlands

• Belgium

• Poland

• United Kingdom (for right-hand-drive exports and related markets)
  
  

2. Funding Models

Model 1 — Facilitator-Funded

• The facilitator purchases the vehicle directly through their registered corporation.

• Payment is made from the facilitator’s business account to the verified dealer.

• The vehicle may be invoiced under either the facilitator’s corporation or HQ’s buyer corporation (depending on VAT exemption rules and dealer policies).

• The facilitator manages dealer communication, transport, export documentation, and proof of shipment.

• Once export is verified (EX1, CMR, and Bill of Lading), HQ reimburses costs and/or pays the facilitator per the agreed profit-share model.

• Facilitator-funded transactions generally yield higher profit as the facilitator carries the payment and operational responsibility.
  
  

Model 2 — HQ-Funded

• If a facilitator requires financial support to complete an approved transaction, HQ may fund the purchase through its buyer corporation.

• The facilitator remains responsible for sourcing, dealer communication, logistics, and document handling.

• HQ funding is approved only after all KYC, dealer, and transaction documents have been verified, and a Repayment & Assignment Agreement has been signed.

• HQ retains control of funds, export proof, and proceeds until repayment and final reconciliation are completed.
  
  

3. Funding Flow

Facilitator-Funded

1. Facilitator secures a Pro Forma Invoice under their corp or HQ’s name.

2. Facilitator pays the dealer via corporate wire transfer.

3. Facilitator arranges bonded transport and uploads photos and documents.

4. EX1, CMR, and Bill of Lading are submitted to HQ for verification.

5. HQ settles the facilitator’s payout under the agreed profit-share model once export is verified.
   
   

HQ-Funded

1. Facilitator submits the Pro Forma Invoice and HQ Funding Request.

2. HQ verifies all documents, dealer info, and facilitator KYC.

3. Facilitator signs a Repayment & Assignment Agreement.

4. HQ wires funds directly to the verified dealer.

5. Facilitator oversees logistics and export.

6. HQ retains financial control until full repayment or sale reconciliation.
   
   

4. HQ Funding Eligibility

HQ may approve funding only when:

• The facilitator has a verified operational track record (minimum three compliant transactions).

• All required dealer and vehicle documents (Pro Forma, VAT ID, COC, etc.) are verified.

• A written funding request and repayment outline are submitted.

• HQ confirms the transaction’s commercial viability and compliance status.

• All necessary legal and repayment documentation is executed prior to any wire transfer.
  
  

5. Profit-Share Model (Facilitator-Funded Deals)

Purpose

When a facilitator funds the vehicle purchase through their own corporation, profit is shared between HQ and the facilitator based on each party’s capital contribution, risk, and operational role.

Structure Overview

• Facilitator funds the purchase, manages dealer relations, logistics, and export.

• HQ handles compliance oversight, export support, resale coordination, and buyer execution.

• Facilitator earns a share of the final profit instead of a fixed sourcing fee.

• Profit distribution is agreed upon in writing before payment to the dealer.
  
  

Eligibility

Profit-share applies only when:

• The Facilitator Corp pays the dealer directly.

• HQ does not advance or guarantee any funds.

• All documents (Pro Forma, BOS, EX1, CMR, and Bill of Lading) are complete and verified.

• Final resale proceeds are processed through HQ’s export system.

If HQ participates in the funding, the transaction falls under the HQ-Funded (Fixed Margin) structure.

Profit-Share Framework

Net profit is calculated as:

Net Profit = Final Sale Proceeds – (Acquisition + Transport + Export Costs)

The profit allocation between HQ and the Facilitator is approved deal-by-deal and documented in the Profit-Share Statement.
Allocation is based on capital invested, logistical role, and operational performance.

Documentation Required

Each profit-share deal must include:

• Dealer Invoice / Pro Forma showing Facilitator as payer

• Proof of payment (SWIFT copy)

• Export documents (EX1, CMR, Bill of Lading)

• HQ’s final sale invoice to end buyer

• Signed Profit-Share Statement confirming the calculation and payout terms
  
  

All records must be stored under:

/[VIN]

  1_SalesDocs (Pro Forma, Bill of Sale, COC)

  2_VehicleDocs (Photos, CMR, EX1, Bill of Lading)

  3_Financials (Profit-Share Statement, SWIFT, Settlement Summary)

Settlement Procedure

1. HQ finalizes the resale and confirms the net profit.

2. HQ prepares a Profit-Share Statement for facilitator approval.

3. Facilitator signs off digitally.

4. HQ issues payout to the Facilitator Corp within the agreed time frame.

5. All settlements are archived for quarterly audit.
   
   

Compliance & Controls

• All facilitator payments must be made and received through corporate accounts only.

• HQ may audit dealer confirmations or request cost validation.

• Any falsified or incomplete documents void the profit-share entitlement.

• The approved profit allocation must be documented before any dealer payment.

• HQ reserves the right to adjust allocations for complex or low-margin transactions.
  
  

6. Repayment & Terms (HQ-Funded Deals)

• Repayment period: 30 days from Bill of Lading date.

• Late repayment incurs interest as per agreement.

• Early repayment carries no penalty.

• HQ may recover unpaid balances through assigned proceeds or future deal offsets.

• All repayment documents are filed in the relevant VIN folder for audit purposes.
  
  

7. VIN Folder Structure

/[VIN]

  1_SalesDocs (Pro Forma, Bill of Sale, COC)

  2_VehicleDocs (Photos, CMR, EX1, Bill of Lading)

  3_Financials (SWIFT, Facilitator Invoice, Repayment Agreement, Profit-Share Statement)

8. Communication & Reporting

• All communication through Pumble or Google Chat for uniform tracking.

• Urgent issues (funding delays, shipment issues) must be escalated to HQ Operations by phone.

• Each VIN must have a dedicated chat thread.

• Buyer-contractors report to their Facilitator; Facilitators report directly to HQ.
  
  

9. Risk & Suspension Triggers

HQ may suspend or terminate facilitator access in cases of:

• Repeated late repayment or missed deadlines.

• Misrepresentation or altered documentation.

• Personal or unverified payments.

• Circumventing HQ or direct dealer-side negotiation under HQ contracts.