VIEW UPDATE BUYERS LIST
PURPOSE:
To give facilitators a quick, repeatable checklist to follow on every deal so we avoid bad terms, hidden restrictions, and title problems.
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SECTION A: BEFORE YOU START A DEAL
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Use this list before you get too deep with a store.
- [ ] Confirm who you are representing (which company / buyer).
- [ ] Be prepared to state: "We buy and resell vehicles and may work with international clients."
- [ ] Check if this store or brand has a history of strict export or resale policies.
- [ ] If you already know they are anti-export, do not force the conversation. Move on.
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SECTION B: DURING THE FIRST CONVERSATIONS
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- [ ] Get full unit details: VIN, year, make, model, trim, packages, demo status.
- [ ] Ask for the out-the-door price including all fees and taxes.
- [ ] Ask directly if there are any:
- [ ] Export restrictions
- [ ] Resale restrictions
- [ ] Holding-period requirements
If they mention any restriction:
- [ ] Write it down or get it in an email or text.
- [ ] Decide if it fits our business.
- [ ] If it does not fit, thank them and move on.
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SECTION C: BEFORE SENDING A DEPOSIT
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- [ ] Receive a draft Bill of Sale (BOS) or buyer’s order.
- [ ] Confirm it matches the agreed numbers (price, fees, taxes).
- [ ] Confirm the correct legal buyer name (corporation or individual).
- [ ] Read all extra wording on the BOS carefully.
If you see any of the following:
- [ ] No-export language
- [ ] "Must keep vehicle in Canada for X months"
- [ ] Any statement you know we cannot honestly follow
Then:
- [ ] Do not sign.
- [ ] Do not send money.
- [ ] Send the BOS to a manager or controller for review.
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SECTION D: BEFORE WIRING FULL FUNDS
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- [ ] Confirm title status:
- [ ] New vehicle: NVIS and dealer confirms clear title or payoff terms.
- [ ] Used vehicle: lien status confirmed and release process understood.
- [ ] Confirm there are no new conditions added to the BOS or invoice.
- [ ] Confirm pickup or delivery plan (who, where, when).
- [ ] Confirm the transport is a professional carrier with proper documents.
If anything is unclear:
- [ ] Pause the payment.
- [ ] Escalate to a manager or controller.
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SECTION E: TITLE, LIENS, AND INTERNAL TRANSFERS
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For each vehicle:
- [ ] Keep BOS from dealer to our first entity.
- [ ] Keep BOS between our entities if the vehicle is moved internally.
- [ ] Keep proof of payment for each step.
- [ ] If any lien is involved, keep:
- [ ] Lien details
- [ ] Payoff confirmation
- [ ] Lien release or confirmation of clear title
We do not move a vehicle forward (resale or export) while there is an unresolved lien or title issue.
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SECTION F: RED FLAGS – STOP AND ESCALATE
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Stop the deal and escalate if:
- [ ] Dealer pressures you to sign terms you do not fully understand.
- [ ] Dealer refuses to show BOS or full fees before deposit.
- [ ] BOS contains export or resale promises you cannot realistically follow.
- [ ] Title or lien information does not match what you were told.
- [ ] You feel something is off but cannot explain why.
When any red flag appears:
- [ ] Stop.
- [ ] Collect all documents (BOS, emails, texts, notes).
- [ ] Send them to a manager or controller for a decision.